User guide

How to get from a phone full of photos to listed, sold and accounted for. Each section covers one job, in the order most sellers do them.

Getting started

Create an account with your name, email and a password. The free plan needs no card.

Every plan has a monthly AI allowance: a number of AI-drafted listings and a number of photos the AI can sort into items. The free plan includes 50 AI listings and 150 grouped photos a month. Settings, under Plan & usage, shows what you have used and the date it resets.

Writing a listing yourself doesn't use an AI listing.

Add photos and draft listings

Photograph each item from a few angles. The order doesn't matter, and you don't need to rename or sort anything.

1. Choose Add photos.
2. Pick the lot the items came from, or choose + New lot to make one. A lot is the estate sale, auction or estate you bought from. If the items aren't from a lot, choose Add photos without one.
3. Drop your photos in, browse for them, or take them with your phone. A batch can have up to 60 photos.
4. Check the groups. LegacyList puts photos of the same item together. To fix one, click a photo to select it, then click the group it belongs in. Use Split to new group to pull a photo out as its own item.
5. Choose Generate All. Each item gets a title, description, category, condition and suggested price, and is saved as a draft as it is written.
6. Read each draft and correct anything that's off. Regenerate writes it again and uses one of your monthly AI listings. Write it myself leaves the fields blank for you.

Your cost is optional. Leave it empty and the item takes a share of what you paid for its lot.

The AI works only from what it can see. It can misjudge age, maker, material or condition, so check every draft before you list it. You are responsible for what you publish.

Suggested prices

When LegacyList finds similar items for sale on eBay, the suggested price is set against them. The item shows how many it found and the range they are listed for, with links.

These are asking prices of listings that are live now. They are not sold prices, and an asking price is not a promise of a sale. Treat the suggestion as a starting point.

Manage your items

All Items lists everything you've saved. Search by title, description or tag, filter by category, status or lot, and sort by price, title or most recently updated.

Change an item's cost, price or status right in its row. Click a row to open its listing details, record a sale, or go to its full page.

To act on several items at once, tick their rows and open Actions. You can publish them to eBay, move them to a lot, mark them kept or donated, or delete them.

On an item's page you can download its photos as a .zip, or save or share them from a phone. That's the quickest way to post an item on a site LegacyList doesn't publish to.

Connect your eBay account

1. Open Settings and find Marketplace Connections.
2. Choose to connect eBay. You sign in on eBay's own site and approve LegacyList there. LegacyList never sees your eBay password.
3. Back in Settings, fill in your eBay listing defaults: your shipping, payment and return policies, and the ZIP code your items ship from. eBay requires the ZIP code on every listing.
4. Save the defaults.

The policies listed are the business policies saved in your eBay account. If your account has none, LegacyList offers its own shipping and return terms to choose from, and writes them into each listing.

Every listing you publish uses these defaults. You can change them for a single listing when you publish it.

To disconnect, use Disconnect in the same place. LegacyList deletes its access to your account. Your eBay listings stay as they are.

Publish to eBay

Each item has an eBay category and the details that category asks for, such as brand, colour or dimensions. LegacyList suggests the category and fills in the details when the item is saved. Find them in the item's listing details.

A detail marked AI estimate was not visible in your photos, so the AI estimated it. Measure or check those, then correct them or confirm the estimate looks right. Fill in with AI has the AI look at the photos again.

To publish one item:

1. Find the item's Listed on buttons, in its row or on its page.
2. Choose eBay.
3. Check the summary of the policies and ZIP code it will use. Choose Change for this listing if this item needs something different.
4. Choose Publish to eBay.

The item becomes a live fixed-price listing on your eBay account, and eBay's usual fees apply. Nothing is ever published until you choose to publish it.

To publish many at once, tick the items in All Items or on a lot page, open Actions and choose Publish to eBay. LegacyList tells you which drafts are ready and which still need something.

If you edit a listed item's title, description, price, condition or eBay details, LegacyList updates the live eBay listing to match and tells you whether eBay accepted the change.

To end a listing, click the item's eBay button under Listed on again. LegacyList ends it on eBay too. Relist puts an ended item back up.

If you posted an item on eBay yourself, choose I listed it on eBay myself to record it. LegacyList tracks it but can't update or end a listing it didn't publish.

Etsy

Etsy only allows resale of vintage items, meaning at least 20 years old, and craft supplies. LegacyList offers Etsy only for items that meet that rule. Newer items are a better fit for eBay.

To connect your shop, open Settings, find Marketplace Connections and choose Connect Etsy. You sign in on Etsy's own site and approve LegacyList there. LegacyList never sees your Etsy password. Disconnect, in the same place, deletes LegacyList's access; your Etsy listings stay as they are.

Your shop needs at least one shipping profile and return policy set up on Etsy before you can publish.

To publish one item:

1. Find the item's Listed on buttons, in its row or on its page.
2. Choose Etsy.
3. Check the Etsy category and when the item was made. LegacyList suggests both; if the estimated era is too new for Etsy, it says so.
4. Choose the shipping profile, return policy and processing time. A shipping profile where Etsy calculates postage also needs the packed weight and box size.
5. Choose Publish to Etsy.

To publish many at once, tick the items in All Items or on a lot page, open Actions and choose Publish to Etsy.

If you edit a listed item's title, description or price, LegacyList updates the live Etsy listing to match. To end a listing, click the item's Etsy button under Listed on again; it moves to the inactive listings in your Etsy shop.

When something sells

For items published to eBay from LegacyList, sales are read from your eBay account automatically. The item is marked sold with the price, the date and eBay's fee. To read them right away, choose Check now under eBay sales in Settings.

If an eBay order is later cancelled or fully refunded, the item goes back into your inventory. If a listing ends on eBay itself, LegacyList marks it ended.

Etsy works the same way for items published to your Etsy shop from LegacyList: sales are read automatically, with Check now under Etsy sales in Settings, and the item is marked sold with the price, date and Etsy's fees. When an item listed on both sells on one, LegacyList ends the other listing.

For a sale anywhere else, record it yourself:

1. Open the item's status and choose Sold.
2. Enter what it sold for, the date and where it sold.
3. Add any fees and what shipping cost you, if you want profit worked out after them.
4. Choose Mark sold.

Marking an item sold, kept or donated ends any eBay or Etsy listing LegacyList published for it, so it can't be bought twice.

Made a mistake? Open the status again and choose Undo sale, or Back to inventory for a kept or donated item.

Lots, cost and profit

A lot is where a group of items came from: one estate sale, one auction, one estate. Lots keep cost and profit together, so you can see what each purchase earned.

On the Lots page choose + New lot and give it a name, a date, and the total you paid. The total and notes are optional and can be added later.

LegacyList splits the total you paid across the lot's items in proportion to their asking prices. If you enter a cost on an item, that item uses its own cost and not a share.

A lot's page shows what you paid, what has sold, profit so far and what is still to sell. From there you can also:

• Add items straight into the lot.
• Close a lot when you're done with it. A closed lot keeps its totals and is hidden when you pick a lot for new photos. Reopen it from the Closed tab.
• Combine two or more lots into one. Item costs stay as they are.
• Open the Inventory report and choose Print or save as PDF. You choose whether it includes kept and donated items, and your costs and profit. It's handy for an estate's family or executor.

Dashboard and analytics

The Dashboard shows how many items you have in inventory, in draft, listed, and sold this month. Needs attention points out items with no price, items listed a long time without selling, and items marked sold that are still listed somewhere.

Analytics covers a period you choose: sales, what you kept after fees and shipping, profit, and how long items took to sell, split by where they sold and by category. It is built from the sales recorded on each item, so it's only as complete as those records.

Your plan and billing

Settings, under Plan & usage, shows your plan, how many AI listings and grouped photos you've used this month, and when the allowance resets.

If you use up your AI listings, you can still write listings yourself. If you use up your grouped photos, you can't add new photos until the allowance resets or you change plan. Either way, you can still edit and manage everything in your inventory. Paid plans include more each month. Manage billing is where you change plan, update your card, see invoices or cancel. Cancelling takes effect at the end of the month you paid for.

Your account

Forgot your password? Choose Forgot password on the sign-in page and we'll email you a link to set a new one.

To delete your account, open Settings, find Account and choose Delete account. You confirm with your password. This permanently deletes your inventory and photos and can't be undone. Listings LegacyList published to eBay are ended first where possible.

Stuck, or found something that looks wrong? Email support@legacylist.ai.